Importing documents into Knowledge
If your documentation already lives in Google Drive or Notion, you don't have to copy it by hand. Paste the link of a folder or a page, and Nucleo reads each document, suggests its area, title, summary and tags, and turns it into a proposal. The area owners then approve them. Nothing is published automatically.
Imports can be started by Owners, Admins and area owners whose role includes the permission to manage Knowledge.
Before you import
| Source | What's imported | What you need |
|---|---|---|
| Google Drive | The documents in a folder, sub-folders included: Google Docs, Word, PDF, Markdown and text files. | The Google Workspace connection set up for your company. See Google Drive. |
| Notion | A page and all its sub-pages. | The Notion connection set up for your company, with the root page shared with the integration. See Connections. |
If the source isn't connected, the import window says so and Start import stays disabled.
Start an import
Steps
- In Nucleo, go to Brain > Knowledge > Pages.
- Click Import. The Import into Knowledge panel opens.
- In Source, choose Google Drive or Notion.
- Paste the Drive folder link or the Notion page link.
- In Area, choose the area the documents go to, or Let the AI choose per document.
- Click Start import.
Nucleo reads the documents in batches in the background. Each document becomes a proposal: a new page, or an update when a page with the same title already exists in that area. You get one notification when the import is finished.
Follow or stop an import
The Import into Knowledge panel lists your imports with their status and progress: documents read, proposals created (and how many are updates), documents skipped, errors, documents left, the area, who started it and when.
| Status | What it means |
|---|---|
| Pending | Waiting to start. |
| Running | Documents are being read. |
| Done | Every document was read. |
| Failed | The import stopped because of an error. |
| Cancelled | Someone stopped it. |
- To read the next documents now instead of waiting, click Read next batch.
- To stop an import, click Stop and then Confirm stop, or Keep to let it continue. Proposals already created stay.
- Click Open proposals to review what was imported.
Considerations for imports
- Empty files, files with only images and files that aren't documentation are skipped.
- Imported proposals don't notify everyone when they're approved, to avoid a flood of notifications.
- To publish many imported proposals at once, see Approve all proposals of an area.